Environmental Policy

 

The Company is committed through continuous efforts to improve environmental performance in all areas required by the IMS towards a cleaner environment. Furthermore, the Company is committed to:

  • Pollution prevention that emphasizes source reduction, including funding and human resources, necessary to effectively maintains and repairs the on board systems, equipment and components.

  • Continuous reduction of environmental risks.

  • Sharing information on environmental performance with external stakeholders.

  • Ensure that the environmental policy is available to the public.

 

The Company’s goal is to achieve ZERO spills or releases to the environment.

 

For achieving this goal, the Company:

  • Complies with all applicable environmental laws, regulations and requirements and applies responsible standards where laws, regulations and requirements do not exist.

  • Responds quickly and effectively to environmental incidents resulting from its operations, in co-operation with industry organizations and authorized government agencies.

  • Assesses all identified risks to the environment and establishes appropriate safeguards.

  • Shows concern and respect for the environment, emphasizes every employee's responsibility in environmental performance and fosters appropriate operating practices and training.

  • Undertakes appropriate reviews and evaluations of its operations to measure progress and to foster compliance with this Policy.

  • Conducts and supports research to improve understanding of the impact of its business on the environment, to improve methods of environmental protection and to enhance its capability to make operations compatible with the environment.

  • Manages its business with the goal of preventing environmental incidents and of controlling emissions and wastes to below harmful levels.

  • Designs, operates and maintains facilities to this end.

  • Shares its experience with others to facilitate improvements in industry performance.

  • Continual improvement.

 

This Policy has the full support of Top Management and applies to all employees of the Company.

 

 Safety Policy 

 

The Company “Furtrans Tanker & Ship Management” is committed to take all reasonable precautions and measures, during the operation of managed vessels, in order to ensure safety at sea, prevention of human injury or loss of life and avoidance of damage to property.

The Company’s goal is to achieve ZERO incidents through continuous improvement.

To fulfil these objectives, the management is committed to the following approach:

  • Compliance with mandatory rules and regulations and taking into consideration the Codes,   guidelines and standards recommended by the IMO, Flag Administrations, Class Societies and Industry organizations, applicable to operations of managed vessels.

  • Adherence to an Integrated Management System (IMS) by all Company’s employees, including managed vessels, which promotes the concept of safety and environmental excellence, continuous improvement and enhancement of personnel skills.

  • Assigning employees possessing sound skills and capabilities in required areas of responsibility, including adequate verification resources.

  • Defining the organization, responsibility, authority and interfacing of the various management functions within the frame of the IMS.

  • Providing for safe and environmentally sound practices in the operation of managed vessels.

  • Providing and maintaining a safe working environment on board to assist in preventing human injury and loss of life.

  • Providing the necessary training to ensure that Company’s employees are capable of achieving safety and pollution prevention objectives in the work they perform.

  • Providing facilities, systems/equipment and a maintenance system that is suited for the purpose of achieving objectives.

  • Conducting management review meetings and management system audits.

This Policy has the full support of Top Management and applies to all Company’s employees.

Health and Hygiene Policy

The Company “Furtrans Tanker & Ship Management” holds health and hygiene as first priority in its operations, while its outmost concern is to always ensure that all employees execute their work under safe and hygienic conditions. In order to ensure high standards of health and hygiene, the Company:

 

  • Complies with all applicable legislation and regulations, observes relevant guidelines, and applies responsible standards where laws and regulations do not exist.

  • Seeks to identify and evaluate health and hygiene risks related to its operations that potentially affect employees, contractors or the public and establishes appropriate safeguards.

  • Communicates knowledge about health and hygiene risks to individuals in potential risk or organizations and the scientific community.

  • Determines at the time of employment and thereafter, as appropriate, the medical fitness of employees to perform their work without undue risk to themselves or others.

  • Implements programs and appropriate protective measures to control such risks, including appropriate monitoring of employees in potential risk.

  • Provides or arranges, as appropriate, for medical services necessary for the treatment of employee occupational illnesses or injuries and for the handling of medical emergencies.

  • Provides voluntary health and hygiene promotion programs designed to enhance employees’ well-being and personal safety. These programs should supplement, but not interfere with, the responsibility of employees over their own health care.

  • Undertakes appropriate reviews and evaluations of its operations to measure progress and to foster compliance with this Policy.

 

The Company’s goal is to achieve the highest standards of health and personal hygiene through continuous improvement.

 

Information about employees are confidential and should not be revealed to non-medical personnel except at the request of the employee concerned, or when required by law, when dictated by overriding public health considerations, or when necessitated by the Company’s Drug and Alcohol Policy.

 

This Policy has the full support of Top Management, is available to the public and applies to all Company’s employees.

Quality Policy

 

The Company “Furtrans Tanker & Ship Management” endeavours to earn the confidence of the shipowners, charterers, seafarers and the marine industry and be recognized as a high quality, trustworthy international ship manager. This can only be achieved by providing flawless services that satisfy all relevant requirements. The Company shall always provide professional ship management services to owners and charterers, protect their interests and assets under its care, and fulfil all their expectations.

The Company:

•     Is committed to always comply with all applicable legal and other requirements that relate to    the pertinent hazards and to continually improve the effectiveness of its IMS.

•     Adopts a proactive approach concerning the needs of its clients and is responsive to their requests, suggestions or complaints, always trying to improve the value of its services.

•     Encourages employee teamwork, personal improvement, cooperation, innovative thinking, initiative, leadership, decisiveness and focus on client’s needs and satisfaction.

•     Sets measurable and meaningful objectives and targets and reviews them when appropriate.

In order to objectively assess its performance, the Company:

•     Establishes criteria for the quality of its services.

•     Monitors, measures and analyses its objectives and targets for continual suitability to verify that processes are effectively implemented.

The IMS defines the methods used to achieve Company’s Policies and the associated objectives and targets. Its implementation ensures that all applicable requirements related to managing ships will be satisfied, thus providing the necessary confidence between the Company and its customers.

The Company’s management considers its IMS as the basic tool for providing consistent and effective ship management service and improvement, provides sufficient resources and reviews it regularly to ensure its continuous suitability and effectiveness. The management commits itself in active implementation of the IMS and requires all involved personnel to do the same.

Every suggestion for improvement will be given full attention and will be brought to the highest level of the management.

All Company’s employees, ashore and at sea, are expected to comply with this policy and work towards achieving Company’s objectives. The success of the Company depends on the commitment and involvement of each individual employee.

This policy is continuously reviewed for its suitability and is available to the public and the Company’s customers, vendors and suppliers.

Drug And Alcohol Policy

All crewmembers, pilots, office personnel, guests, visitors, contractors and any other person assigned to this Vessel should be aware that this is an “Alcohol Free” Vessel (No Alcohol is to be sold, distributed, brought on board or consumed on the vessel).

 

 

BLANKET DECLARATION

 

Furtrans Tanker & Ship Management has a Drug and Alcohol Policy applicable to this vessel which meets or exceeds the standards in the Oil Companies International Marine Forum Guidelines for the Drug and Alcohol onboard Ship. Personnel on board the vessel are to be tested. The drug / alcohol testing and screening shall include unannounced testing in addition to routine medical examinations. An objective of the Policy  should be that the frequency of the unannounced testing be adequate to act as an effective abuse deterrent,  and  that  all   seafarers   be   tested   at  least   once  a   year   through  a combined program of unannounced testing and routine medical examinations.

 

The undersigned further warrants that the Policy will remain in effect unless you are otherwise specifically notified and that the undersigned shall exercise due diligence to ensure compliance with the policy. It is understood that an actual impairment or any test finding of impairment shall not in and of itself mean the undersigned has failed to exercise due diligence.

 

DRUG AND ALCOHOL POLICY

GENERAL

 

  • It must be borne in mind that every person on board must be able to respond, when required, at any time an emergency situation.

  • Alcohol and/or drug impairment may cost lives in the event of a shipboard emergency.

  • Company must be informed immediately if a person is unable to perform duties as a result of drug / alcohol impairment. Full account of such incident countersigned by witnesses shall be made.

  • Company encourages the reporting of any Drug and Alcohol Policy infringement

  • Personnel returning from Shore are required to pass from the Cargo Control Room to the OOW.

 

 

A.  DRUGS

 

  1. Misuse of legitimate drugs as those prescribed in the “medicine chest” and use, possession, distribution or sale of illicit or unprescribed controlled drugs is prohibited and will not be condoned. Any person participating in these activities shall be liable for instant dismissal. The prohibited substance referenced in this section includes, but is not limited to: Marijuana, Amphetamines, Antidepressants, Barbiturates, Benzodiazepines, Cocaine, Methadone, Methaqualone, Opiates, Phenoyclidine (PCP), Propoxyplene, Cannabinoids, MDMA (Ecstasy).

  2. Personnel are subject to testing and screening for drugs by means of a combined program of unannounced testing and routine medical examination.  A positive test will lead to rejection or termination of employment.

  3. No person shall indulge in the use of prohibited substances (as in Clause A.1) causing impaired ability to perform assigned duties on board.

  4. If any person, as a result of controlled substance abuse, causes or contributes to unacceptable job performance or unusual behaviour he / she shall be tested “for cause” and immediately prohibited from working.

 

 

B.  ALCOHOL

 

  1. Being the vessel No Alcohol vessel, the Master is to personally ensure that no alcohol is sold, distributed, brought onboard, or consumed on the vessel. This policy supports the principle that no person is impaired when performing designated duties.

  2. Visible effects of alcohol impairment are apparent in a person’s manner, disposition, speech, muscular movement and general behaviour and should be closely minded.

  3. A person with visible or physical impairment due to alcohol shall be tested “for cause” and removed from assigned responsibility, confined or restrained if required for safety of himself and person around.

  4. Company Policy requires Officers and ratings to observe a period of abstinence from alcohol prior to scheduled watchkeeping duty or work periods of 4 hours or  pass through  Terminal or visit Maritime Harbour Office, Health Maritime Office, Consulate or any Public Office. The objective should always to be to ensure that, prior to going on scheduled duty or before arriving to Terminal gate if on leave or joining ship; the blood alcohol content of the seafarer is theoretically zero.

  5. Personnel are subject to testing and screening for alcohol by means of a combined program of unannounced testing and routine medical examination, further to Terminal control when crew returning from shore leave or joining vessel first time. A positive test will lead to rejection or termination of employment.

 

 

POSITIVE TESTING: DEFINITIONS

 

A.  DRUGS

 

For the purposes of this Policy a Positive Drug Test is any trace of a prohibited drug that cannot be attributed to prescribed medication (which should be stated at the time of the test).

B.  ALCOHOL

 

For the purposes of this Policy a Positive Alcohol Test is 20 mg / 100 ml or greater in blood (equivalent values are 9 microg. / 100 ml in breath and 27 mg / 100 ml urine).

Units

Breath alcohol is usually reported in microg. / 100 ml..

Blood or urine alcohol is usually reported in mg / 100 ml..

 

 

DRUG / ALCOHOL TESTING PROCEDURES

 

  • A “Drug and Alcohol Company’s  Policy Record Book”, keeping records of Drug and Alcohol monthly, routine and unannounced tests, vessel search for illegal substances, is to be maintained on board the vessel fully updated in accordance with requirements and kept ready to show  the adherence of Company’s vessel to Drug and Alcohol Policy.

  • Personnel may if doubt exists, be required to undergo to alcohol and drug testing when requested to do so by the Company.

  • A positive screening will lead to rejection or termination of employment.

  • The Company may arrange tests for all individuals involved in any accidents.

  • Test results are filed by the shore laboratory or Company Medical Competent doctor in accordance with privacy control regulation.

 

 
DRUG TESTING 

       Routine test:

  • Master, Officers and ratings are routinely tested in concomitance with routine medical checks.

 

       Unannounced test:

  • At least once a year:  Master, Officers and ratings will be tested. At the completion, a test certificate will be issued by the shore laboratory or Company Medical Competent doctor effecting test.

ALCOHOL TESTING

       Monthly test:

  • Requested monthly test is initiated by the Office, is unannounced for ship staff and results should return to Office within 4 hours.

  • Tests to be witnessed by Master or Trained Officer to be carried out to Master, Officers and ratings. Master is tested by the Trained Officer.

 

       Unannounced test:

  • At least once a year:  Master, Officers and ratings will be tested. At the completion, a test certificate will be issued by the shore laboratory or Company Medical Competent doctor effecting test.

 

 

DRUG AND ALCOHOL SMUGGLING

 

  • Further to the monthly search requested by the Office, unannounced searches, in order to prevent drug and alcohol smuggling, are planned by the Master, not having a fixed term, carried out by a Safety Officer, properly recorded and signed.  The possession, use, distribution, sale or brought on board of drugs and alcohol are strictly prohibited.  Violation of these instructions is ground of disciplinary action and will lead to rejection or termination of employment.

Social Media Policy

 

Social Media Policy

 

Scope:

 

This Policy applies to Ship and Shore staff working at all levels into Company, Contractors, Business partners or other Third Parties with a material interest in the operations of Furtrans Tanker & Ship Management.

 

Purpose:

 

The Company recognizes the value of social media technology and expects all staff to use these tools responsibly, protecting Company reputation.

 

Social Media Technology:

 

The Policy applies to multi-media, social networking websites, blogs and wikis for both professional and personal use, using (but is not limited to) the following technologies:

 

 

  • Facebook

  • Instagram 

  • Youtube                 

  • Skype

  • Vine                         

  • Linkedln                

  • Google+                

  • Twitter

  • Personal blogs or comments on Web

 

 

Social Matter Guidelines:

 

Use good judgement and common sense. Readers of social media sites will include customers, potential customers, suppliers and competitors, as well as colleagues.

 

The following items, unless you are specifically authorized to do so by the Company, are strictly prohibited from social media content, or from any form of unauthorised a discloser, in the first instance:

 

  • Future vessel movements              

  • Financial or market sensitive information

  • Confidential information                 -

  • Upcoming market announcements

  • Any technical failure

  • Any SQHE incident                        

  • Intellectual property or trade secretes

  • Client data

  • Planned and current projected activities                

  • Employees should neither claim nor imply that they are speaking on the Company’s behalf

  • Vetting observation / status                       

  • Posts or comments that may be considered defamatory, obscene, granted, libellous, threatening, harassing or embarrassing to others                               

  • Do not use the Company’s logo (in any form)

 

As in any form of electronic communication, the exchange or storage of indecent, pornographic or illegal material is strictly prohibited through or on Company provided hardware and software platforms.

 

Personnel are not permitted to access social media services at all whilst monitoring and operating online systems.

 

Personnel who fail to comply with this Policy may face disciplinary action and in serious cases, termination of their employment or engagement.

 

It is the duty of each employee to apply the Company's Social Media Policy, I trust in your cooperation.

I.T. Security Policy

"It shall be the responsibility of the I.T. Department to provide adequate protection and confidentiality of all corporate data and proprietary software systems, whether held centrally, on local storage media, or remotely, to ensure the continued availability of data and programs to all authorized members of staff, and to ensure the integrity of all data and configuration controls."

 

 

Summary of main IT Security Policy:

 

 

  • Each Company employee (on board ship and ashore) should use only computer and phone equipment supplied by Company;

  • Confidentiality of all data is to be maintained through discretionary and mandatory access controls, and wherever possible these access controls should meet with security functionality;

  • Access to data on all workstations are to be secured through personal passwords or other means, to provide confidentiality of data in the event of loss or theft of equipment.

  • Only authorized and licensed software must be installed, and installation may only be performed by I.T. Department staff.

  • The use of unauthorized software is prohibited. In the event of unauthorized software being discovered it will be removed from the workstation immediately.

  • Data may only be transferred for the purposes determined in the Company data-protection policy.

  • Workstation configurations may only be changed by I.T. Department staff.

  • The physical security of computer and phone equipment will conform to recognized loss prevention guidelines.

  • To prevent the loss of availability of I.T. resources measures must be taken to backup data, applications and the configurations of all workstations.

  • The I.T. Department will have available up to date virus scanning software for the scanning and removal of suspected viruses.

  • Workstations will be protected by virus scanning software.

  • All workstation and server anti-virus software will be regularly updated with the latest anti-virus patches by the I.T. Department.

  • All diskette drives and removable media from external sources must be virus checked before they are used within the Company scope.

  • To enable data to be recovered in the event of a virus outbreak regular backups will be taken by the I.T. Department.

  • In the event of a possible virus infection the user must inform the I.T. Department immediately. The I.T. Department will then scan the infected machine and any removable media or other workstations to which the virus may have spread and eradicate it.

  • Users will only be given sufficient rights to all systems to enable them to perform their job function. User rights will be kept to a minimum at all times.

  • Users requiring access to systems must ask contact I.T Department.

  • I.T. Department will control network/server passwords and system passwords. Access to the network/servers and systems will be by individual username and password, or by smart-card and PIN number / bio-metric.

  • Usernames and passwords must not be shared by users.

  • Usernames and passwords should not be written down.

  • The I.T. Department will be notified of all employees leaving the Company’s employment. The I.T. Department will then remove the employees’ rights to all systems.

  • Network/server supervisor passwords and system supervisor passwords will be stored in a secure location in case of an emergency or disaster under IT Department responsibility

  • Users must logout of their workstations when they leave their workstation for any length of time. Alternatively Windows workstations may be locked.

  • All unused workstations must be switched off outside working hours.

  • Workstations shall not be exposed to direct sunlight, and magnetic effects.

  • All servers will be kept securely under lock and key. Access to the system console and server disk/tape drives will be restricted to authorized I.T. Department staff only. All servers will be fitted with UPS's that also condition the power supply.

  • All hubs, bridges, repeaters, routers, switches and other critical network equipment will also be fitted with UPS's. In the event of a mains power failure, the UPS's will have sufficient power to keep the network and servers running until the generator take over. All UPS's will be tested periodically.

  • The I.T. Department will keep a full inventory of all computer equipment and software in use throughout the Company.

  • Mobile phone device should always be carried in the phone case and should always be charged by using original battery charger.

  • Communications bills will be checked carefully to identify any misuse of the communication system.

  • Supply of new computer equipment and accessories and spare should be will be restricted to authorized I.T. Department staff only.

  • For GL shipmanager database if a vessel requires a backup database GL can create a new board database anytime from the office version. The Office database on GL managed server farm is scheduled for a weekly full backup and a daily incremental backup.

 

Cyber Security Policy

Scope:

 

This Policy applies to Ship and Shore staff working at all levels into Company, Contractors, Business partners or other Third Parties with a material interest in the operations of Furtrans Tanker & Ship Management.

This Policy applies to IT equipment that is owned, operated, or leased by FTSM or registered under a FTSM-owned internal network domain.

 

Purpose:

 

The purpose of this policy is to establish standards for the base security of internal server equipment, computers and networks that is owned and/or operated by FTSM.

Effective implementation of this policy will minimize unauthorized access to FTSM proprietary information and technology.

 

Overview:

 

Unsecured and vulnerable servers / networks continue to be a major entry point for malicious threat actors. Consistent policies, ownership and configuration management are all about doing the basics well.

 

Non-Compliance:

 

An employee found to have violated this Policy may be subject to disciplinary action, up to and including termination of employment.

© 2014 by FTSM